Privacy & Confidentiality Policy
MEVA – Math E-Learning Virtual Academy
1. Purpose
This policy explains how MEVA handles student and family information in a responsible and confidential manner.
2. Information Collected
MEVA may collect:
- Contact information for students and parents/guardians
- Academic history relevant to course placement
- Notes on student progress and learning needs
Student academic records, including Ontario Student Records (OSRs) where applicable, are created, maintained, stored, and transferred in accordance with Ontario Ministry of Education requirements. Access is restricted to authorized personnel, and information is disclosed only for authorized purposes.
3. Use of Information
Information is used to:
- Plan instruction and support
- Monitor progress and achievement
- Communicate with students and families
- Maintain accurate administrative records
4. Storage & Security
Records may be kept in password-protected digital formats on secure platforms. Access is limited to MEVA staff involved in supporting the student.
5. Sharing of Information
Student information is not shared with third parties without consent, except where required by law or in situations involving safety concerns. With consent, MEVA may share summaries with a student’s day school or other professionals.
6. Online Tools
MEVA uses tools such as Google Classroom and Google Meet for instruction and communication. Families are encouraged to review the privacy practices of these platforms.
7. Retention of Records
MEVA retains records only as long as reasonably necessary for educational and administrative purposes, after which they may be securely deleted.
8. Questions
Families may contact MEVA at any time with questions about how information is collected, used, or stored.
Email: nesan@mevaschool.ca